Deputy Clerk of Court

Location: Dodgeville
Posted on: June 23, 2025

Job Description:

IOWA COUNTY POSITION DESCRIPTION JOB TITLE: Deputy Clerk of Court DEPARTMENT / SECTION: Justice DATE REVIEWED: 12/2023 TITLE OF IMMEDIATE SUPERVISOR: Clerk of Court GRADE: H JOB SUMMARY: The purpose of this position is to assist the Clerk of Court in the discharge of the duties of that office which utilizes a working knowledge of the Wisconsin Statutes, specifically 59.40. In the absence of the Clerk of Circuit Court, this position is responsible for the duties of that office. TASK NO. DESCRIPTION FREQUENCY BAND/GRADE 1 Performs as Clerk in Court. 2 Assembles and types Judges’ calendars. 3 Initiates and disposes of cases. 4 Prepares pay vouchers 5 Completes local and State reporting 6 Performs record searches. 7 Provides customer support to law enforcement agency personnel, attorneys and members of the public. 8 Prepares receipts. 9 Processes passport applications. 10 Performs in a lead role in the absence of the Clerk of Court. TASK NO. DESCRIPTION FREQUENCY BAND/GRADE 11 Under the Direction of the Clerk of Court, assists in training of new personnel. 12 Processes department mail 13 Performs deputized functions of Department. 14 Completes data entry tasks. 15 Completes and files correspondence, legal documents, notices, and orders. 16 Must demonstrate regular and dependable attendance. 17 Performs other duties that may be assigned. Demonstrated Experience and Skills Required. · Language, mathematical, judgmental/reasoning, and oral and written communication skills. · Ability to communicate professionally and work effectively with peers, subordinates, supervisor and members of the public. · Established proficiency in office management skills, which includes required bookkeeping procedures to maintain complete and accurate sets of records. · Proficient personal computing skills to accurately perform data entry in the CCAP OS2 environment, maintain databases, and perform word processing tasks in a Windows environment. · Must possess a multi-task orientation and be a self-starter with ability to accurately complete all job tasks with minimal supervision. · Successful completion of Office Skills test including MS Word, and MS Excel component Minimum Qualifications · High School Diploma/GED required; Associate’s or Bachelor’s degree in Criminal Justice, Legal Studies, or related field preferred. · Two years work experience in a criminal justice related field. · Experience working with legal documents, court procedures, or in judicial or legal setting is highly desirable. · Professional experience using personal computers and contemporary business office software. · Bilingual in English and Spanish – highly desirable Note: Equivalent combination of education and experience that provides the required knowledge, skills and ability to proficiently perform the duties of this position may be accepted. Conditions of Employment Working Environment · Typical working environment is within a temperature-controlled non-smoking office. Physical Requirements · Ability to operate office equipment such as multi-line telephones, copiers, facsimile machines, personal computers, calculators, etc. · Ability to exert very moderate physical effort in sedentary to light work activity, typically involving some combination of stooping, kneeling, crouching, lifting, carrying, pushing and pulling, and stair climbing. Must treat all information with the utmost of confidentiality. The individual will be exposed to public contacts, travel, sitting, keyboarding and moderate lifting. DATE: __________________________ EMPLOYEE SIGNATURE: ___________________________________________ DATE: __________________________ DEPARTMENT HEAD SIGNATURE: ___________________________________ DATE: __________________________ COUNTY ADMINISTRATOR APPROVAL:______________________________

Keywords: , Sheboygan , Deputy Clerk of Court, Administration, Clerical , Dodgeville, Wisconsin