Senior Administrative Assistant
Posted on: September 16, 2023
Senior Administrative AssistantWork Mode: -HybridLocation:
-Hybrid at Kohler, WIOpportunityUnder the direct supervision of the
VP - IT K&B, the Sr Administrative Assistant performs
administrative functions to ensure operations flow smoothly in a
fast-paced, technologically oriented office environment.Specific
- Manages VP's calendar and schedules/organizes/plans meetings
with proper attendees and resources. Oversees tasks and action
items to ensure commitments are met for both the VP and immediate
staff to support expected deliverables. - Monitor changing dynamics
of a work environment to set and adjust priorities
- Monitors, transmits, and distributes communications for VP as
required. This will include composing, editing and tracking
correspondence, creating presentations, analyses and spreadsheets,
creating, maintaining and organizing a filing system and assisting
IT associates, as required, in organizing and prioritizing large
volumes of information including telephone calls. -
- Attends key meetings to take notes as necessary especially to
track action items and due dates. - Assist in proactively
monitoring approaching deadlines. - Type meeting minutes for VP and
staff when requested.
- Schedules and organizes activities and details related to
travel, training, conferences and departmental activities for the
IT team. - - Will also provide support to other IT teams as
- Assists with the maintenance of the department financials. -
Includes printing monthly budget reports from SAP, and creating a
method of recording and tracking departmental charges/reports that
include travel, training, and communications expenses.
- Creates and submits expense reports to Corporate Accounting on
behalf of the VP for any business expenses.
- Craft and design correspondence, memoranda, charts, tables,
graphs, business plans, etc. - Proofreads for spelling, grammar and
layout changes as necessary. - Responsible for accuracy and clarity
of final copy. Performs desktop publishing, spreadsheet
set-up/analysis, and creating/developing visual presentations
(Excel and PowerPoint).
- Assists CIT associates, as required, in organizing and
prioritizing large volumes of information and telephone calls. -
Either transfer the call to a qualified person for handling or
record phone messages in a written response or e-mail
- Prints, scans, or makes copies of emails, documents, etc. when
requested. - Also sends or distributes faxes as needed. Sorts and
distributes mail daily, as necessary, to CIT associates.
Updates daily "out of office" personnel list for associates
reporting to both VP and maintains vacation balances.
- Works closely with the CIT Confidential Secretary and other
floor administrative staff to ensure adequate phone coverage, order
office supplies, and provide a high level of administrative support
to the CIT staff.
- Analytical - compiles monthly operational metrics
- Coordinates internal and external interviews as
- High school diploma and 5+ years of secretarial/administrative
experience or Associate Degree and 4 years of
secretarial/administrative experience. - Must have good working
knowledge of Windows, Word, Excel and PowerPoint. - Knowledge of
Access software would be a plus.
- Ability to prepare charts and graphs in appropriate software to
track/analyze department metrics.
- Ability and desire to work in a team environment.
- Exceptional and proven customer service, along with a high
degree of professionalism/confidentiality required.
- Must possess excellent business writing, editing and
proofreading skills in addition to the ability to communicate both
orally and in writing. Demonstrated ability to set priorities, meet
deadlines, multi-task, and organize efficiently.The hourly range
for this position is $23.70 - $29.65. The specific hourly rate
offered to a candidate may be influenced by a variety of factors
including the candidate's experience, their education, and the work
location. Available benefits include medical, dental, vision &
401k.Why Work at Kohler Co.?Kohler Co.'s mission is to contribute
to a higher level of gracious living for those who are touched by
our products and services. We understand that it takes investment
in our associates' development to make that happen. - So, we offer
ongoing investment in each individual's personal development and
the opportunity to collaborate with others across functions and
roles at Kohler. -In addition to the investment in your
development, Kohler offers a benefits package including a
competitive salary, health, vision, dental, 401(k) with company
matching, and more! About UsBeyond the competitive benefits and
compensation, Kohler proudly offers a rich history, steeped in
creativity and a commitment to our associates and communities. - We
invite you to learn more about our culture and company at . It is
Kohler's policy to recruit, hire, and promote qualified personnel
in all job classifications without regard to race, creed, religion,
age, sex, sexual orientation, gender identity or expression,
marital status, national origin, disability or status as a
protected veteran. - If, as an individual with a disability, you
need reasonable accommodation during the recruitment process,
please contact . - Kohler Co. is an equal opportunity/affirmative
action employer. -We invite you to learn more about equal
employment opportunity by reviewing the Federal and the .
Keywords: KOHLER, Sheboygan , Senior Administrative Assistant, Administration, Clerical , Kohler, Wisconsin
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